Your wedding at windermere house

Your happily ever after begins on the lawns of Windermere. Windermere House has provided unforgettable ceremonies for hundreds of happy couples over the years. Now we're ready to create an amazing experience for you.

  • Interactive and intelligent service staff
  • Superior management of your event
  • 'It's all in the details' planning with your coordinator
  • Use of resort facilities for you and your guests
  • Access to our elite preferred suppliers list

OUTDOOR CEREMONY

Beautiful Lake Rosseau will provide the ultimate background for your outdoor ceremony. Onsite ceremony charges start at $500 plus HST. Inclement weather options are available. Ask your coordinator for details.

Reception

With a stunning view of Lake Rosseau and a covered verandah, the Islandview Room is perfect for a spectacular cocktail reception and an elegant formal dinner.

Resort Facilities

You and your guests are welcome to enjoy the facilities at Windermere House during your stay. Activities such as tennis, badminton, basketball, paddle boating, kayaking, and canoeing are available at no additional charge.

AMBA Health & Beauty Spa

AMBA Health & Beauty Spa offers a number of special wedding packages, including a bride and groom package and a bridal party manicure and pedicure. Located on the third floor of Windermere House, the spa features six treatment rooms, a comfortable lounge, an enclosed manicure and pedicure area, an indoor fitness centre, and sauna. Bookings can be made directly with the spa at 705.769.3611 EXT 617 and a current listing of treatment options and pricing are available upon request.

Golf at Windermere

Windermere Golf & Country Club is only steps away from Windermere House. Established in 1919, the scenic 18-hole, par 72 course offers 14 ponds, tree-lined fairways, and 124 acres of spectacular views. Windermere House’s partnership with this classic course results in preferred rates and tee times for guests. To make a reservation, please contact the golf course directly at 705.769.3381.

FREQUENTLY ASKED QUESTIONS

What are the room capacities?

The Islandview Room can accommodate up to 150 guests. The verandah or front lawn can accommodate up to 150 guests. The tennis court can accommodate up to 200 guests. Tent rental costs apply.

When can I set up my event?

The Islandview Room can be used beginning at 1pm on the day of the event. Ask your coordinator about other venues.

When does the bar close?

For evening functions, the bar closes at 1am. The room must be vacated by 1:30am.

Is there a charge to use the space?

Use of Windermere House is subject to a venue fee in addition to a minimum spend requirement based on food and beverage prior to tax and gratuity. If the minimum spend requirement is not met, the difference will appear as a room rental fee on the final bill. On Saturday, the minimum spend requirement is $30,000 on food and beverage. For Friday or Sunday minimum spend requirements please contact an event coordinator.

What other expenses should I consider?

For a formal cost estimate, please contact an event coordinator. Generally speaking, consider these common costs:

  • SOCAN legislated music fee (government-mandated); applicable if playing music and rates are determined based on room capacity
  • Vendor meals
  • Onsite ceremonies (starting at $500)
  • Venue fee (from $700 - $1,500); reduced weekday rates available - please contact your event coordinator for more information.)
  • Rentals and incidentals (audio visual equipment, linens, etc.)
  • Cake service and/or plating.

What is the cost of cake service/plating?

*If taking place of a formal plated dessert, cake must be formally plated by Chef, and appropriate plating fees apply.

What services are included?

The venue fee covers the following:

  • Tables
  • Banquet chairs
  • White on white linen
  • Glassware, flatware and china
  • Votive candles
  • Portable dance floor
  • Set up of room (excluding additional décor)
  • Tear down
  • Serving and bar staff.

How are beverage costs managed?

All beverages are charged based upon consumption per drink plus gratuity and applicable government taxes. Custom bar offerings can be tailored with your event coordinator.

How are menus created for my function?

All menus for private functions are pre-set. The menus are based on our current selections. You are able to interchange items between each menu – prices will be adjusted accordingly. Food items are subject to current market prices. We will guarantee prices three months in advance of the function.

Can I have a menu tasting?

Menus tastings are complimentary for two people. Tastings include a maximum of two appetizers, two mains and two desserts. Any additional guests will be responsible for all food and beverage consumed. Tastings do not include canapés, kids’ meals or food station items. All tastings take place in Rosseau Grill. Restrictions apply.

Can I bring my own band/DJ/AV supplier?

Yes.

What else should I consider?

Be sure to consider the following items for your ‘day of’ agenda. Your event coordinator can help with any questions you may have regarding:

  • Ceremony – Location, length, and travel time to venue if offsite
  • Photos – Pre or post ceremony? Location? How long will they take? Do guests know when and where they are to be for photos?
  • Cocktails/canapés – Where? How long?
  • Receiving line
  • Seating – Depending on final guest count and pace of crowd, seating can take from 10-30 minutes
  • Formal introductions, first toasts, welcome speech
  • Order taking – At least 15 minutes needed
  • Speeches – For best flow, we recommend having speeches between courses.

What are the key dates to remember?

  • Formal planning meeting with your event coordinator – Due one month in advance
  • Menu tasting and final food and beverage selections – Due one month in advance
  • Final guest count and floor plan – Due five days in advance

Who is my contact on the day of the event?

The floor manager will be your onsite contact for the day of the event.

Can I have an on-side rehearsal?

On-site rehearsals are based on availability.

Can I rent a bridal/wedding party suite?

The bridal suite may be part of the minimum of 12 rooms. (See Accommodation and Reservation Policies for details.)

Are vendor meals available?

Yes. A Chef’s choice vendor meal is $40/person.

How are payments and deposits arranged?

Your contract will outline your individual payment schedule. An initial deposit of $3,500 is required with the signed contract. A second deposit of 50% of the estimated total is due six months prior to the event. The remainder is due 60 days prior to the event.

Do you have a cancellation policy?

In the event of cancellation, all depositis and pre-payment outlined in contract are non-refundable.

Can I plan designated seating?

If you wish to arrange designated seating, please supply your own place cards and/or floor plan.

Can you arrange florals/entertainment/decor/photography?

Although we do not arrange the above, we are happy to provide referrals through our preferred suppliers list.

What are the accomodation and reservation policies?

For Saturday wedding receptions, a minimum block of 12 rooms is required in the main hotel for the Friday night and Saturday. Saturday night rooms must be the rooms over the reception area, which consists of 8 Lakeview Rooms and 4 Gardenview rooms. For long weekends, a two-night minimum stay is required on all guest rooms. If the above rooms are not occupied by your guests, you will be responsible for payment of any unused rooms.

We ask that your guests book directly with the hotel at 1.888.946.3376. Please ensure that they indicate they are with your event as the contracted rate will apply. As rooms are not guaranteed and are on a first-come, first-serve basis, we suggest your guests book as soon as possible.

When your guests are making a reservation, a one-night-stay deposit is required. This deposit, less an administration fee of $50, is refundable if notice of cancellation is received more than seven days prior to the arrival date. Cancellations with less than seven days of arrival will result in loss of the full deposit.

Contract room rates are based on two guests in each room. For any additional people five years of age and older, an extra $30 per person per night applies. All room rates are subject to applicable taxes and 7% service charge.

What is the exact address I should use for my invitations?

Windermere House
2508 Windermere Road
Windermere, ON
P0B 1P0

705.769.3611
888.946.3376

 
 
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